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Privacy Policy

St. Timothy’s School Website Privacy Policy & Terms of Use

Last Updated: July 2026

Welcome to the website of St. Timothy’s School (sttimothys.org). By accessing or using our website and our online data management systems (including Veracross), you agree to the practices described in this Privacy Policy and are bound by these Terms of Use.

Part I: Privacy Policy

St. Timothy’s School respects the privacy of all visitors to our website, as well as those who subscribe to our newsletters, submit forms, and make donations to the School.

1. Information We Collect

Voluntarily Provided Information

We collect personal information—such as your name, email address, phone number, mailing address, and payment details—only when you voluntarily submit it to us. This includes forms filled out on our website as well as data entered into our online database system (Veracross) for admissions, enrollment, giving, or event registration.

Your personal information will never be sold, leased, or rented to any third party. Your information will only be disclosed to third parties as necessary to fulfill your requests or as required by law.

Information Collected Automatically

As you navigate through our website, we may use automatic data collection technologies to gather statistical data about your equipment, browsing actions, and patterns, including:

  • Details of your visits to our website (traffic data, location data, and communication logs).
  • Information about your computer and internet connection, including your IP address, operating system, and browser type.

This aggregate information does not contain personal identification on its own. We use it to maintain system integrity, improve user experience, and analyze site performance.

2. Cookies & Tracking Technologies

  • Cookies: Cookies are small text files placed on your device to track page visits and aggregate site statistics. These cookies do not store personally identifiable information. You can adjust your browser settings to refuse cookies, though some features of our site or portals may not function properly as a result.
  • Web Beacons: Pages on our website and our HTML emails may contain clear GIFs or pixel tags. These allow us to count users who have visited pages or opened emails to help us measure campaign effectiveness and system stability.

3. Children’s Privacy (COPPA Compliance)

St. Timothy’s School is committed to protecting the privacy of young children. Our website is intended for adults, including prospective and current parents, guardians, alumni, and community members. We do not knowingly collect personal information directly from children under the age of 13 through our public website without prior parental or guardian consent.

If you believe a child under 13 has provided personal information to our website without appropriate consent, please contact us at administration@sttimothys.org so we may promptly remove the information.

4. Donor Privacy

This donor privacy policy applies to all information received by St. Timothy’s School, both online and offline, as well as any electronic, written, or oral communications. St. Timothy’s School will not sell, share, or trade our donors' personal information with any non-affiliated third party, nor send donor mailings on behalf of other organizations, except as explicitly authorized by the donor or required to process transactions.

5. Third-Party Services & External Links

  • Veracross Data Management: We utilize Veracross as our primary school management system. Information submitted via Veracross is handled with strict security standards and is governed both by this policy and Veracross’s security protocols.
  • External Links: Our website contains links to external, third-party sites. St. Timothy’s School is not responsible for the privacy practices or content of external websites. We encourage users to review the privacy statements of any linked site.

6. Data Security

We implement reasonable technical, physical, and administrative safeguards designed to secure your personal information from accidental loss and unauthorized access, use, or disclosure. However, no internet transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Accessing and Updating Your Information

  • Current Families: You can review and update your family’s contact information directly at any time by logging into your Veracross Parent Portal.
  • Prospective Families & Alumni: To update your preferences, request changes, or request removal from our outreach lists, please contact us at admissions@sttimothys.org or administration@sttimothys.org.

Part II: Communications & Marketing

1. Email Marketing

  • Prospective Families: We send informational and marketing emails regarding the admissions process to parents who have inquired about St. Timothy’s School. You may opt out of marketing communications at any time by clicking the "Unsubscribe" link at the bottom of any email or by contacting admissions@sttimothys.org.
  • Enrolled Families: Parents of current students will continue to receive operational, academic, and emergency communications regardless of marketing opt-out status.

2. Messaging Terms & Conditions (Texting)

St. Timothy’s School offers SMS text messaging services to update prospective parents, enrolled families, and donors on admissions updates, school events, and administrative announcements.

  • Opt-In: By opting in to receive SMS text messages from St. Timothy’s School, you consent to receive recurring automated marketing or informational text messages at the mobile number provided. Consent is not a condition of enrollment or purchase.
  • Opt-Out: You can cancel the SMS service at any time. Just text STOP to our short code or phone number. After you send the SMS message STOP to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from that program.
  • Help: If you are experiencing issues with the messaging program, you can reply with the keyword HELP for more assistance, or contact us directly at administration@sttimothys.org.
  • Costs: Message and data rates may apply for any messages sent to you from us and to us from you. Message frequency varies.
  • Carriers: Carriers are not liable for delayed or undelivered messages.

Part III: Terms of Use

1. Intellectual Property & Copyright

All content on this website—including but not limited to designs, text, graphics, photographs, video, software, sound files, and their arrangement—is the sole property of St. Timothy’s School and is protected by United States and international copyright laws.

No website content may be modified, reproduced, republished, downloaded, posted, transmitted, or sold in any form or by any means, in whole or in part, without prior written permission from St. Timothy’s School.

2. Acceptable Use of Directory & Portal Data

All content, contact details, telephone numbers, physical addresses, and email addresses contained within the website directory or the Veracross portal are restricted to personal, non-commercial use by authorized members of the St. Timothy’s School community.

Directories are provided solely to facilitate communication among parents, students, staff, and alumni. Commercial use of this information is strictly prohibited. Users agree not to scrape, collect, or use directory data to send unsolicited commercial emails (spam), solicitations, or advertisements.

3. Modifications to Terms

St. Timothy’s School reserves the right to amend or update this Privacy Policy and Terms of Use at any time without prior individual notice. Changes will be posted directly to this page with an updated "Last Updated" date. Your continued use of the website following any changes signifies your acceptance of the revised terms.

4. Governing Law

These Terms of Use and Privacy Policy shall be governed by, construed, and enforced in accordance with the laws of the State of North Carolina, without giving effect to any principles of conflicts of law. Any legal action arising from or relating to these Terms of Use shall be filed in the state or federal courts located in Wake County, North Carolina.

Contact Us

If you have any questions or concerns regarding this Privacy Policy or Terms of Use, please reach out to us:

St. Timothy’s School

4523 Six Forks Rd

Raleigh, NC 27609 | USA

Email: administration@sttimothys.org

Admissions Email: admissions@sttimothys.org

Website: sttimothys.org